Company Trip organization is an opportunity for employees to relax and re-energize. This is also an opportunity to build close relationships within the company. However, how to organize a trip that is both effective and cost-effective? This is the question that many businesses are looking for an answer to. In this article, Life Vision will provide you with tips and useful suggestions to organize a successful Company Trip, bringing maximum benefits without affecting the company budget.

What is Company Trip? Why should you organize a Company Trip?

Company Trip is a trip for all members and management. Company Trip can be a trip combined with suitable activities. The main goal is to improve employee morale and create opportunities for rest and relaxation. Besides, Company Trip is also organized exclusively for partners and loyal customers. It can be intended to strengthen strategic relationships, celebrate achievements and set the stage for long-term cooperation.
Company Trip helps eliminate hierarchical boundaries and create cohesion within the company. When participating in these activities, managers and employees can relax and eliminate gaps in work, participating more freely. This also contributes to building and promoting the brand and business image to potential customers.

Company Trip brings a number of benefits as follows:

For businesses

• Increase collaboration and connection: Create opportunities for employees to meet and collaborate.
• Improve working situation in groups: Meeting and connecting helps improve team relationships.
• Increase trust and interest: The Company Trip organization shows concern for the health and spirit of employees, increasing trust and attachment.
• Entertainment and enjoyment: Allows employees to entertain and refresh their spirit after stressful working hours.
• Increase management capacity: Provide opportunities for managers to learn and develop corporate culture through building unique activities.

For employees

• Relax: Employees can rest after stressful work, helping to increase working spirit and creativity.
• Mount: Meeting and chatting with colleagues helps eliminate gaps, creating a fun and happy working environment.
• Spirit of solidarity: Teamwork activities in Company Trip help strengthen the spirit of solidarity and cooperation at work.
• Soft skills training: Participating in group activities helps practice communication skills, teamwork, leadership and personal development.

Steps to organize an effective Company Trip

Organizing a Company Trip is not difficult, but without a specific plan and schedule, you can easily go over budget. To save money and have an effective trip, please refer to the following experiences in organizing a Company Trip of Life Vision:

Survey of business needs

Company Trip is for all employees in the company. Therefore, the first step to organize a Company Trip is to survey tastes. Understanding your employees' needs, interests, and desires is the key to choosing and building a program with the most appropriate activities.

To do this well, you should conduct a survey before your trip. The location that receives the most votes will be the perfect decision for the company's Company Trip.

Determine the type of organization

Company Trip comes in many different forms. After understanding the basic needs of employees, businesses can easily choose the appropriate type of Company Trip. Some common forms of organization include:

• Domestic or international tour
• Travel combined with Team Building and Gala Dinner
• M.I.C.E tourism combines event and conference organization
• Picnic, camping

Plan your trip in detail

To avoid errors, businesses need to carefully prepare the following basic information:

• Number of attendees: If staff are allowed to bring families and children, early registration should be requested to ensure an accurate number.
• Organizing time: Determining organizational times helps everyone organize their work. This also ensures you choose the right travel season and location.
• Destination: Change the venue every year to avoid boredom. Companies should have many options and survey employee preferences before deciding.
• Reception: For the Gala Dinner program.
• Estimated budget: To control the program effectively, economically and ensure success.

Estimated budget and additional expenses, if any

Bạn cần làm rõ về mức kinh phí tối thiểu công ty chi trả để tổ chức Company Trip. Điều này giúp dễ dàng xác định khoảng chi phí tối thiểu cho mỗi nhân viên. Bạn có thể tham khảo cách lập ngân sách như sau:

• Venue: Cost of renting the venue and equipment at the venue.
• Set up: Stage, tables and chairs, standees, backdrop,...
• Food and drinks: Light parties, buffets, luncheons,...
• Company Trip decoration: Photo area, fresh flowers, balloons, welcome gate, team division area, slogans,...
• Sound and light: Speakers, lights, music,...
• Performing arts: MC, dance group, singer, dance troupe, opening performance,...
• Design & printing: Banner, backdrop, invitation card, menu, brochure, place card, photocorner, 2D, 3D layout,...
• Documentary photography, filming, flycam.
• Personnel: Setup staff, stagers, singers, PGs, tour guides, uniforms,...
• Gaming supplies.
• Gifts for the program.
• Travel and transport equipment.
• Insurance and protection (if any).
• 29-seat or 45-seat car (+ number of rental days).
• Estimated additional costs: Usually fluctuates around 10%-25%.

This makes it easier for you to choose the venue, restaurant, hotel, facilities and build scenarios for team building and outdoor activities.

Come up with ideas - scripts - program concepts

This is the time for you to choose a theme for your trip, taking advantage of this opportunity to promote your company's image. Choose an attractive concept, including elements such as costumes, logos, etc.
You need to specifically schedule each activity in the Company Trip organizational plan. Determine time for team building activities: entertainment, rest and relaxation. Building a detailed scenario will make it easier for you to manage the entire trip.

Search for event organization services

When determining the budget for your trip, you need to rely on it to find suitable organizational services. With a set budget, businesses will have to contact and calculate costs for services. These services should be contacted as soon as possible. This ensures that there is a suitable and timely plan.
If you are looking for a professional and effective Company Trip organization service, Life Vision may be the ideal choice. We provide trip organization solutions for businesses. From planning, choosing locations, to managing the smallest details and activities. Please contact us for advice and to create an impressive Company Trip experience.

Evaluate the effectiveness of the program

Company Trip is organized annually by many businesses. Therefore, businesses should collect opinions about employee experiences. From there, experience can be drawn for future organizations.
Organizing an effective Company Trip helps improve working spirit and team cohesion. With detailed planning, choosing the right location and managing your budget wisely, you can create memorable experiences. Please contact Life Vision - a trusted partner in organizing business trips.
To learn more detailed information about Life Vision's event organization services, please visit:

• Official website: https://lifevision.vn/
• Hotline: 0916 22 63 63
• Facebook: Life Vision – Events and Brand Identity

We are always willing to serve and provide the most impressive and quality event organization solutions!